The Goulet Pen Company LLC

Inventory Specialist - Senior

US-VA-Henrico
3 weeks ago
# of Openings
1

Overview

Tired of feeling like you’re just a number in a large organization? Would you like to work with a close-knit group of people who have a passion for what they are doing? Would you like to work for an employer that values you as a key influencer? 

 

Bring your experience in inventory control and warehousing to work for us!

 

 

Overview:

The Sr. Inventory Specialist is responsible for ensuring we have the right products in stock at all times.  This position coordinates new product launches and serves as the primary point of contact for critical vendor relationships.  This role oversees daily internal and external communications regarding stock and works to manage order placement and receipt in a financially responsible and timely way.   

 

Responsibilities:

 

Purchase Orders

  • Responsible for maintaining proper inventory levels of the right products.
    • Daily review and finalization of purchase orders, to ensure we maintain inventory levels.  Leverage the PO reports, waitlist, knowledge of media promotion calendar, and other current company events.
    • Critically review daily purchase orders over $2k for reasonability and accuracy, ensuring we adhere to minimums and other vendor guidelines.
  • Assist in recording packing slips or invoices into QuickBooks, documenting any discrepancies.
  • Assist in making appropriate adjustments for errors in receipts or billing, and work with accounting to contact vendor as appropriate for reconciliation.
  • Assist in maintaining accurate records of open purchase orders.

 

Inventory Control / Management

  • Regularly monitor all new and out of stock products on order against the waitlist and recommend action steps to be taken.
  • Proactively identify and communicate to Inventory Manager fast-moving products that may need reorder point changes.
  • Assist in coordinating the research and troubleshooting of product stock issues, including issues pertaining to quality, changes to packaging, and incorrect stock quantities; coordinate the follow-up with vendor accordingly.
  • Coordinate relevant inventory activities, including the communication of product quantities, for new product launches.
  • Pull ad hoc reports to help assess specific product sales trends and new products, as needed.
  • Coordinate with the Data Analyst for quantity projections for new products, seasonal adjustments, etc. for final approval by the Inventory Manager. 

 

Communication

  • Manage the Purchasing email account
    • Categorize, forward, and “clear” emails from purchasing email account
    • Communicate and follow-up with vendors on the day-to-day items, maintaining positive and friendly relationships.
    • Notify the Inventory Manager of any escalated vendor or cross-departmental items that need to be addressed.
  • Communicate relevant and timely product information found in vendor communications.
    • Communicate new product ETAs, discontinuations, out of stocks, and re-stock ETAs to the appropriate team members or departments.  
    • Communicate product issues, product changes, product discrepancies upon receiving, shipping ETAs, new product opportunities, and vendor issues to the Inventory Manager.
  • Vendor communications
    • Continually follow-up with vendors on all new and relevant out of stock products for timely ETAs of shipments.
    • Identify opportunities to grow our relationships with our vendors.
    • Maintain positive, friendly relationships with vendors.

 

Skills Required:

  • Great Communication: The Sr. Inventory Specialist will constantly communicate with vendors, teammates, and managers across different departments.
  • Strategic: The Sr. Inventory Specialist will need to be able to think critically and see the big picture to understand how information impacts different areas of the company.
  • Attention to Detail: The Sr. Inventory Specialist needs to make sure that details in emails are not missed and correct quantities are ordered and recorded.
  • Self-Starter: The Sr. Inventory Specialist is often independently solving problems by creating a game plan, communicating the plan to the affected teams, and executing on the solution.
  • Time Management: The Sr. Inventory Specialist has many responsibilities and needs to self-manage their time to achieve results and constantly be looking for ways to be most efficient.

 

Qualifications:

  • Associate's degree in accounting, finance, economics, business management, or equivalent experience
  • 2+ years in Vendor Management / Purchasing role.
  • Experience and knowledge of inventory management practices.
  • Excellent business judgment, strong written and oral communication skills, and a practical, common sense approach to getting things done.
  • Demonstrated ability to operate both strategically and tactically in a small business environment.
  • High degree of organization and ability to manage multiple competing priorities simultaneously.
  • Superior analytical skills, with a demonstrated ability to identify root causes of issues.
  • Extreme attention to detail and willingness to do what it takes to get the job done.
  • Demonstrated understanding of generally accepted accounting principles.  Experience with QuickBooks is a plus.
  • Proficient in Microsoft Excel and Google Apps, with the ability to learn new systems quickly.
  • Experience with an e-commerce company is a plus.

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